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IMPROVE WORKSPACE PRODUCTIVITY

If your job requires you to sit at a desk, you probably spend more waking hours at that desk each day than you do in your own home (or in any other part of your home, if that’s where you work from). If you love your job, this may not seem like such a bad thing, but it’s still worth maximizing your small space for ultimate productivity.

We asked some leading design and productivity experts for advice on how best to structure, organize, and decorate your desk to create a workspace that serves you, keeps you on task, and makes you feel good about what you’re doing.

Focus on functionality

Keep it simple and functional with items you use all the time. My desktop must-haves include a stapler; a jar of pens, pencils, and highlighters; a candle; and, most important, my planners. My life is in my day planner, so having that right next to me as I work ensures that I stay on task and plan accordingly when responding to emails. It also has all my important to-dos and papers right inside.

Practice minimalism

Having a clear space helps you avoid decision fatigue. If you have a lot of clutter on your desk, it creates a lot of stimuli for your brain to constantly react and respond to. Likewise, if you have a lot of stuff in your space that you have to move and shift around, you’ll likely feel flustered and spend more time finding the things you need. Be intentional and selective about what goes where. If you have a lot of decors you love, consider switching it out weekly instead of trying to fit it all on your desk at once.

Organize based on how you work and think

The way you set up your desk should depend on your job and mirror the flow of your thoughts and materials. If you’re a linear thinker or someone who works based on task categories (prospecting, invoicing, brainstorming), you might prefer to separate papers and other items based on type. If you’re a web thinker or work based on clients or projects, organize your desk that way, with a cubby or file assigned to each of those clients or projects. It all depends — do you want to focus on the process or the project? Adjust your workspace accordingly.

Bring your values to the forefront

Something I’ve always found helpful and have suggested to plenty of clients throughout my years is to put a reminder of your values front and centre, whether that’s with a Post-it Note, a printout, or a computer screen background. That way, when you’re feeling overwhelmed and need to decide what to tackle next, you can use those values to help you decide what to do. For instance, if you value flexibility and haven’t had much lately, it might be time to reprioritize a bit so you remember to honour what matters to you. It’s really easy to get swept up in work and spend time on less important things.

Use multiple screens to keep you on track

One thing I find that provides a significant advantage is the use of double monitors or very large screens. With the increasing demand to work in multiple applications simultaneously, having dual monitors allows that to happen and helps increase workflow efficiency by making data sharing between applications a breeze.

Add green

Studies have proven that plants enhance how we feel in our interior environments. Some research suggests that being near plants can reduce stress, minimize anger, and contribute to well-being.

Adopt a “desktop zero” habit

Clutter isn’t evil during a project, but it certainly isn’t necessary all the time. That’s why I adopted the practice of “desktop zero,” just like inbox zero for email: At the end of a task or project, I clear my desk of everything I don’t need sitting out. This keeps my desk clean most of the time but allows me to be super messy when I’m deep in the middle of something important.

Put your goals in plain sight

Your workspace should hold you accountable and inspire you. I love to have my yearly vision board right above my desk, as well as specific 30-, 60-, and 90-day goals posted on the wall for my life and business. I also like to have positive affirmations, inspirational quotes, photographs, and fun banners.

Display feel-good photos

Bringing nonwork elements into your workplace through photos can help serve as a reminder that life is about more than work. And if you have photos on your wall from an experience — be it a trip to a beautiful national park or that roller coaster you went on with your childhood best friend — you are decorating your space with memories that spark joy. When your mood is better, you’re bound to have a more positive outlook.

With thanks to Alli Hoff Kosik.

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